Gathr for organizers
Most group events don't fail because nobody wants to come. They fall apart because one person is managing an evite, a reply-all thread, a Google Form, and a spreadsheet — at midnight, alone. Gathr is the system that handles that work for you.
The stack you're replacing
An evite nobody updates
Nobody checks it after they RSVP. The guest list is wrong. You can't tell who's actually coming.
A reply-all thread
Started well-intentioned. Now it's 94 emails and three people keep responding to everyone.
A Google Form
Responses live in a spreadsheet you have to keep checking. Three tabs. Manual tallying.
Your own memory
Because someone has to remember who hasn't responded, who needs a reminder, and when to send the recap.
Gathr replaces that whole stack — not just with better tools, but with a system that reads the situation and tells you what to do next.
How it works
You set the event up. Gathr figures out what needs to happen next and puts the right action in front of you.
Create your event and build your list
Add the basics — date, location, what it is. Paste in your email list or drop a file. Gathr adds everyone to your roster and gets ready to send.
Invitations go out — with a link that actually works
Each person gets a personalized email with a one-click login. No password, no account creation. They click, they're in, they can RSVP in 10 seconds.
Gathr watches the RSVPs and tells you when to act
When responses are coming in, you'll know. When things slow down and a nudge is overdue, Gathr surfaces that too — with a suggested reminder ready to send.
Day before, the reminder goes out automatically
Confirmed attendees get "see you tomorrow." Anyone still undecided gets a last-chance ask. You don't have to remember to send either one.
After it ends, send the recap in two minutes
Write what you want to say. Gathr sends it to everyone who came, keeps a record, and closes the loop — so the event doesn't just disappear.
The next-step engine
Gathr reads where your event stands — how far out it is, how many people have responded, when you last reached out — and surfaces the one thing worth doing right now.
12 people on your roster haven't been invited yet. With 6 weeks to go, this is the moment to reach them.
Send invitations34 people still haven't responded. It's been two weeks since your last email — a reminder now is exactly right.
Send reminderYour event wrapped up yesterday. A recap keeps the feeling going and sets up the next one.
Write recapWhen nothing needs your attention, Gathr says so. Silence is a feature — it means you're covered.
Your complete toolkit
A full reference for organizers in the beta.
Getting people in
Email import
Paste or drop a list of email addresses. Gathr builds your roster and queues up invitations.
Share link
A link you can post anywhere — a Facebook group, a text thread, an email. Anyone who clicks can request to join. People already on your roster get fast-tracked straight to their dashboard.
Approval flow
New join requests come to you for approval. One click to let someone in; they get a welcome email with their login link the moment you approve.
One-click login for members
No passwords, no accounts to create. Members click a link in their email and they're in. Works on every device, adds to home screen on iOS and Android.
Emails Gathr sends for you
Invitation email
Personalized, with a one-click login link. Includes a prompt to add Gathr to their home screen so they don't lose the link.
Publish notification
When your event goes from teaser to live, all active members get notified that RSVPs are open.
Manual reminder
Send from the dashboard whenever you want. Confirmed attendees get "see you soon." Anyone still undecided gets "RSVPs are still open." People who declined don't get either.
Day-before reminder
Sends automatically the day before your event. Two variants based on each person's RSVP status. You don't have to do anything.
Post-event recap
Write what you want to say, Gathr sends it to everyone. Closes the loop and gives people something to hold onto after it ends.
Tracking and management
RSVP dashboard
See who's confirmed, who's declined, and who hasn't responded — always up to date, no spreadsheet required.
Declined list
Know who said no and why — visible from the event card so you're never surprised by headcount.
Session management
Break your event into multiple sessions — dinner Friday, activities Saturday. Members RSVP to each one separately.
Notification bell
In-app alerts when something needs your attention. Dismissible. Links straight to the action.
Coming soon
SMS reminders
Members who opt in will get text reminders in addition to email. The logic is built — pending carrier registration.
Payments
Collect fees directly through Gathr — ticket prices, activity costs, whatever the event needs.